Develop your customized Document management software and experience the best document management software.
- Integrated content into processes.
- Powerful search engine and discovery.
- Secured content access and permission controls.
- Access from anywhere and any device.
- Built-in workflows simplify
Document Management Software from TechUltra Solutions
Environmental Friendly
Gone are the days when paper was used for sharing documents, switch to a more eco-friendly and faster way of accessing and sharing documents using a cloud server.
Faster and in-depth search
Get the documents you need faster and with lesser clicks, no more searching emails, productivity tools, or messaging apps for documents and links to documents.
Accessible from different platforms
Access your documents from the field or office anytime from your cellphone or laptop. Access all of your documents real-time in a centralized location.
Fully secured and custom workflows
Get the benefit of layered encryption with our document management software which will provide fully secured documents and custom permission controls.
Features to Look for in a Document Management System
Access management
Set access limits based on the hierarchy structure /authority or position of any person within an organization.
Review and collaboration
Document management software makes it easy for the team/ members involved to provide inputs about documents created.
File management
Easily access and manage important files in a centralized location in order to easily access files as and when needed.
Folder & sub-folder management
Easily sort, access folders and sub-folders related to a particular category. With the help of folders and sub-folders, one can easily find data.
Expiry Management
When documents are about to expire the system automatically sends a notification regarding the expiry date to the holder.
Updates and Timeline management.
With the document management software, update the documents to the latest version easily and without many complications within the system.
Smooth Collaboration with branded client portal.
Making it easier for customers to collaborate and do business with you.
Secured and password-protected file exchange and access through login.
Customize the portal according to business needs.
Upload and download files anywhere and anytime.
What to expect from Document Management System?
- Enables file storage, secured file sharing, and streamlined collaboration.
- Access data files, folders, and functionality from web platform.
- Improved document workflows and streamlined collaboration.
Cloud-based document-sharing technology.
- Advanced user permission capability to authorize specific user access.
- Password-protected links for more security and secure sharing.
- Bank-level data encryption and protection of data in transit.
- Promotes secured document sharing and collaboration.
Fast and easy e-Signing capability.
- Fast and easy multi-party collaboration.
- Send and receive documents with e-sign within the folder.
- Signing forms and contracts from any device desktop, laptop, or mobile device.
Share files easily and securely within a few seconds.
Connected Desktop
Access documents stored on cloud, with the speed and performance of a desktop app.
Mobile apps
Access files anywhere anytime including smartphones and laptops.
Full-text search
Quickly find the file required and search it with file name, tags and texts within the file.
Scanner Integration
Digitalize document management and scanning with one-touch scanner integration.
Version control
Access various previous versions of the file and never lose any data.
Email alters
Set alters which provides email notifications when documents are uploaded or downloaded.
Process of Documents Management System development. (step-by-step)
Defining the requirements
Identifying the kind of documents that are going to be managed, features and functionalities which are necessary, and any integration with other applications or systems.
Choosing the correct technology.
Technology should be chosen by taking into consideration scalability, flexibility and security requirements. Choosing a technology is important to ensure easy integration.
Define system architecture.
Identifying the required components of Document management system such as document capture, storage, retrieval, and distribution. Also determine how the system will integrate with other systems like email, ERP, or CRM.
User Interface Development.
Consider developing features that can support intuitive user interface development such as document previews, search functions, and tagging for easy finding of documents.
System building
In this step, everything is put together such as requirements, technology, UI, system architecture, and design specification, and bugs are fixed before deployment.
Testing
Test the system’s functionality, usability, and security features in order to find out about issues or areas of improvement.
Deployment
Ensure that system is configured and integrated properly. To ensure users understand how to use the system effectively provide training and support.
Update and maintenance.
To incorporate new features, functionalities, improve performance, and fix security issues there is a need for updates and maintenance of document management system.
Things to take into account before developing a DMS.
Adherence to legal standards.
There are various regulations and industry protocols that are required to be followed for making a document management system. For example, health providers have to comply with and adhere to PCI.
User Experience.
The user must be able to navigate through the application effortlessly and without a steep learning curve. This may sound simple but the whole process is a lengthy one starting from UX research, ideation, prototyping, and user testing.
Team Gathering.
If you don’t have a team, it’s best to hire developers in order to effectively execute the development process. Software Development Vendors usually carry out all the tasks involved such as recruiting, hiring, screening and technical interviews saving you a lot of time & money.
MVP development.
Minimum Viable Product (MVP) is like prototype testing, whereby users test the products before the final release. If there are no errors -> move to implementation, or else reconsider the path to business development needs.
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